HubSpot + AI that converts Enquiries into Enrolments

Practical. No-nonsense. Built for busy admissions and marketing teams who need measurable results not hype. See how HubSpot and AI can help you convert more enquiries into enrolments, respond 24/7 and free your admissions team from manual admin.

 

AI is changing how parents and students discover schools: many now see AI-generated shortlists and answers before they ever visit your site.

Nexa Cognition combines HubSpot (CRM, automation, reporting) with NEXA AI Lab (education-specific AI) so your team responds faster, personalises better, and converts more enquiries into enrolments with full data control.

  • Faster first response and more booked tours

  • Personalised journeys from enquiry to offer

  • Measurable lift in HubSpot from lead to enrolment

OUR SERVICES FOR EDUCATION

HubSpot CRM - The Single Source of Truth

HubSpot Smart CRM

Implement, optimise and support HubSpot so admissions & marketing teams see every enquiry, automate follow-ups and measure enrolment with GDPR-ready data and clear reporting.

Admissions CRM Setup

Contacts, parents and applicants in one place. Pipelines from enquiry → tour → offer → enrolment. Forms, consent and data policies configured for schools.

 

Reporting & Attribution

Dashboards from first touch to enrolment. Campaign and channel attribution, SLA monitoring, and weekly snapshots for SLT—so improvements are proven, not guessed.

Automation & AI Hand-offs

Pre-built workflows for open days, tours, offers and fee reminders. Web/WhatsApp assistants write structured data to HubSpot to cut time-to-contact.

NEXA AI LABs - Powering your Schools Future

Convo AI

Conversational AI chat assistant (text-based) that handles student and parents queries on your website or messaging apps (like WhatsApp) around the clock.

 

Talent AI

Lifelike virtual agents (with video & voice) that provide face-to-face style assistance on your site, bringing a human touch to digital interactions

Persona AI

AI-powered one-on-one conversational AI direct from your website or mobile app.

AI Strategy & Consultancy

We'll work with you to develop your company's AI Strategy for Student enquiries & Marketing 

 

From Google to AI - The Future of Search for your School

GSO/ AEO STRATEGY

Optimise for AI-powered search & visibility

 

STRUCTURED DATA & FAQS

Make course info AI-readable




 

CONTENT CLUSTERS

Align with natural student questions

BRAND PRESENCE IN AI

Ensure colleges appear in AI-generated recommendations



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Want to use AI-powered engagement for schools?

NEXA’s AI LAB equips admissions to reply instantly, engage more deeply, and enrol more students and it makes your school appear in AI shortlists while keeping answers accurate and on-brand 24/7.

Book a GSO + AEO audit to receive a prioritised change list (schema, FAQ architecture, canonical knowledge sources, conversational front-doors) and a pilot plan measured with HubSpot.

Book A Demo
Come & Visit Us at No Fluff Fest 
Monday 26 January 2026 at Bounce Farringdon
from 8.30am to 3.30pm
See you there!

Here’s How We Can Support You

Automated Admissions
Streamline your admissions process with HubSpot workflows that take care of the administrative tasks, giving your team more time to focus on what matters most; engaging with parents and students.
Personalised Parent Journeys
Create tailored, seamless experiences for families from Open Day registrations to tours. With HubSpot handling the back-end processes, you can focus on building meaningful connections.
Instant Responses
Improve your response time with HubSpot’s live chat and WhatsApp integration, ensuring quick, accurate answers and seamlessly directing inquiries to the right team.Our AI-driven WhatsApp agents manage messages 24/7, providing instant responses and routing queries to the appropriate team members, even outside office hours, enhancing efficiency and engagement.
Plug-and-Play Workflows
Get immediate access to pre-built workflows for things like Open Day sign-ups, fee reminders, and parent re-engagement, perfect for getting started and seeing results quickly.
HubSpot Onboarding
As HubSpot Onboarding Accredited experts, we collaborate closely with your internal teams; marketing, admissions, academic leadership, and development from day one. Our goal is simple: to help you get the most out of HubSpot by streamlining your processes, removing friction, and setting you up for long-term success. We take the time to understand how your school or college works, then tailor the onboarding experience so that every department is connected and working in sync.It’s all about helping your teams collaborate better, make smarter decisions, and ultimately reach more of the right students faster and more effectively.
Ongoing HubSpot Support
Our flexible monthly support plans ensure you continue to get the most out of your HubSpot investment. Whether you need ongoing technical support, strategic consultancy, or assistance integrating more of your processes into HubSpot, we’re here to help you every step of the way.

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