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Transforming Educational Institutions with HubSpot & AI for Enhanced Efficiency and Success

We partner with educational institutions, including schools, colleges, universities, and training providers, across the UK to transform the way you engage with students and their families. As an Elite HubSpot Partner, we specialise in delivering end-to-end HubSpot solutions, including onboarding, training, ongoing support, and consultation, to ensure you maximise the value of the platform. By integrating the power of HubSpot with AI-driven solutions, we help you not only streamline your processes but also improve efficiency and outcomes.

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Balancing Personal Connections with Automation for Greater Efficiency and Impact

We know that personal connections are at the heart of education, but we also recognise that automation can elevate your team's efforts and deliver measurable results. Whether you're looking to optimise your admissions process, increase enrolments, or enhance communication with parents and students, our focus is on providing the tools and strategies that allow your team to build lasting relationships while improving operational efficiency.

Here’s How We Can Support You

Automated Admissions
Streamline your admissions process with HubSpot workflows that take care of the administrative tasks, giving your team more time to focus on what matters most; engaging with parents and students.
Personalised Parent Journeys
Create tailored, seamless experiences for families from Open Day registrations to tours. With HubSpot handling the back-end processes, you can focus on building meaningful connections.
Instant Responses
Improve your response time with HubSpot’s live chat and WhatsApp integration, ensuring quick, accurate answers and seamlessly directing inquiries to the right team.Our AI-driven WhatsApp agents manage messages 24/7, providing instant responses and routing queries to the appropriate team members, even outside office hours, enhancing efficiency and engagement.
Plug-and-Play Workflows
Get immediate access to pre-built workflows for things like Open Day sign-ups, fee reminders, and parent re-engagement, perfect for getting started and seeing results quickly.
HubSpot Onboarding
As HubSpot Onboarding Accredited experts, we collaborate closely with your internal teams; marketing, admissions, academic leadership, and development from day one. Our goal is simple: to help you get the most out of HubSpot by streamlining your processes, removing friction, and setting you up for long-term success. We take the time to understand how your school or college works, then tailor the onboarding experience so that every department is connected and working in sync.It’s all about helping your teams collaborate better, make smarter decisions, and ultimately reach more of the right students faster and more effectively.
Ongoing HubSpot Support
Our flexible monthly support plans ensure you continue to get the most out of your HubSpot investment. Whether you need ongoing technical support, strategic consultancy, or assistance integrating more of your processes into HubSpot, we’re here to help you every step of the way.

Frequently Asked Questions

What is HubSpot, and how can it benefit our school or college?

HubSpot is a comprehensive CRM platform designed to centralise marketing, admissions, and student services. It helps educational institutions streamline processes, personalise communication, and enhance student engagement.

How can HubSpot automate our admissions process?

With HubSpot workflows, you can automate key elements of the admissions process; like tracking applications, sending fee reminders, and following up with prospective students, giving your team more time to focus on building valuable relationships.

Can HubSpot integrate with AI tools like ChatGPT?

Yes, HubSpot integrates smoothly with AI tools such as ChatGPT. This allows you to enhance student engagement through intelligent automation, personalised content, and data-driven insights, all within one centralised platform.

What are HubSpot properties, and how can they improve our admissions?

HubSpot properties are customisable fields that allow you to store important data on students and applications. By tailoring these properties, you can track each step of the admissions journey and segment your data to ensure more effective communications and follow-ups.

How does AI improve student engagement and retention?

AI enables your institution to analyse student engagement data, uncover trends, and predict student needs. By automating personalised communication and outreach, AI helps enhance retention by ensuring students feel supported throughout their entire journey.

How can we track and manage student enquiries effectively?

HubSpot’s admissions pipeline lets you track student enquiries from initial contact to enrolment. You can automate follow-ups, personalise communication, and ensure no lead is overlooked, while keeping your team focused on what truly matters.

How do we get started with HubSpot and AI integration?

Getting started is straightforward. Begin by consulting with HubSpot onboarding experts who understand the needs of educational institutions. From there, you can customise your CRM, integrate AI tools, and set up automated workflows to start seeing results right away.

Can HubSpot help us improve our communication with parents?

Yes. HubSpot allows you to create personalised parent journeys, from Open Day registrations to tours, ensuring timely and relevant communication throughout their child’s educational experience. Automation takes care of the admin, while your team focuses on personal connections.

What are HubSpot workflows, and how do they benefit admissions teams?

HubSpot workflows automate routine tasks, such as sending follow-up emails or reminders for student fees. This helps your admissions team save time and focus on high-value activities like student engagement and relationship-building.

How can HubSpot improve our marketing efforts for student recruitment?

HubSpot’s marketing tools enable you to create targeted campaigns for student recruitment, track performance, and optimise your strategies. Automated email sequences, social media integration, and detailed analytics help you attract and convert prospective students effectively.

How does HubSpot handle lead nurturing for prospective students?

HubSpot’s CRM allows you to manage and nurture student leads through personalised email sequences, follow-ups, and targeted content. Automated workflows can ensure each lead receives the right information at the right time, improving your conversion rates.

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Client Success, Our Priority

It's been a great experience to partner with Nexa Cognition on implementing smarter ways of working with HubSpot. The sessions were really useful, with lots of bonus insights on sales and marketing approaches. Following it, the support on a day-to-day basis has been fantastic, so many learnings and tips on how to make the most of the platform. They're real experts and the positive attitude makes the whole difference.

Martins dos Santos

We had a one-on-one training session with Nexa Cognition focused on improving our data quality and record management. Monica was fantastic from start to finish and the session was tailored to our needs. She is extremely knowledgeable and experienced and gave us best practices and industry tips. The follow-up support was also invaluable, helping us to problem solve queries in the system.

Susann Yung
 

Nexa Cognition has been really good at understanding our needs and the specificities of our audience and sales process. They helped in the whole sales and marketing journey from the website design, the CRM implementation, the digi- tal Marketing to the lead nurturing. They made the HubSpot user experience easier and fluid.

Kadiri, L

Nexa Cognition has supported the growth of Pure Minds Academy since 2016, which is when they convinced us that the commercial foundations of our business should be built using HubSpot. Not only has every iteration of our website been on this platform but today we use the full marketing, sales and customer service features as well. The team at Nexa Cognition has also trained us so that day to day website management (including the creation of new pages), landing pages, email marketing, campaigns and even social media posts and publishing are managed by our small team. All in all, from branding to genuine business growth, the team and I can't recommend Nexa Cognition highly enough

C,A.

Their proficiency in HubSpot CRM set-up and migration is unparalleled, and their unwavering commitment to excellence has made them stand out as one of the best agencies I've ever collaborated with. From the very beginning, Nexa Cognition displayed an unmatched level of attentiveness and dedication. Despite the complexity of the task, Nexa Cognition tackled it with finesse and professionalism, assuring us that we were in capable hands. 

EL Shabrowy

Nexa Cognition completely rebuilt our approach to sales through utilising HubSpot and its features limited to our currently license. They understood clearly our pain points and requirements and delivered a solution which will help us grow as an organisation now for the foreseeable. Shout out to Gary, Sam, Aman & Heena for their great professionalism and support!

Walker, M.

The team at Nexa Cognition have been an excellent partner to our business, starting by the re-branding and launch of our new website. We now work with them to grow our footprint and brand in the market, with a variety of approaches. They are a creative and dedicated team, who are great to work with. Their knowledge of HubSpot has been extremely valuable to us getting the most out of the software to help our business achieve its goals.

Imogen Conyers

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